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Receptionist for international law firm (HCMC)

JOB DESCRIPTION:

As a member of the Administrative team of HLG Vietnam, you will report to the Administrative Director and work with colleagues from all departments. Your main duties will be:

  • Welcome guests with smiles and hospitality; inform the due colleague accordingly;
  • Receive and transfer phone calls to the right persons; support colleagues in making phone calls when necessary;
  • Send, receive and distribute emails, mails, documents, packages;
  • Update Company’s working schedule;
  • Follow up weekly timesheets of HCMC team members;
  • Manage meeting rooms and common areas; make sure they are always clean and tidy;
  • Manage all office equipment and stationary and ensure they are always in good condition and ready for use; make sure plants are fresh and green;
  • Supervise staff from service providers coming for temporary tasks (cleaner, technicians, delivery men, etc.);
  • Coordinate with the office building for relevant matters (delivery, pest control, maintenance, repair, etc.);
  • Make travel arrangements (visas, flight tickets, hotel rooms, cars, etc.);
  • Support colleagues in administrative and customer service tasks;
  • Participate in Company’s general activities such as seminars, events, etc.;
  • Perform other tasks as assigned.

REQUIREMENTS:

  • Vietnamese female from 22 to 24 years old;
  • Good appearance, smiling face, gentle voice;
  • Basic English and computer skills;
  • Organized, multitasking, flexible, eager to learn, hard-working, efficient, dynamic;
  • Educational level: College or Bachelor Degree. New graduates are welcome!
  • Experience in a similar position is not required but will be an asset;
  • Ability to work both independently and in a team.

WORKING CONDITIONS:

  • Contract duration: 1 year renewable;
  • Probation period: 2 months;
  • Working time: from Monday to Friday, 8 hours/day;
  • Workplace: Unit 4002, Level 40, Bitexco Financial Tower, 2 Hai Trieu Street, Ben Nghe Ward, District 1, HCMC
  • Salary: negotiable based on candidate’s profile;
  • Bonus on performances and year-end bonus: according to Company’s policy;
  • Social insurance, health insurance, unemployment insurance, annual leave: according to Vietnam’s labor regulations;
  • Dynamic, professional, friendly and multicultural working environment;
  • Professional training and guidance.

APPLICATION:

Please send your application to Mrs. Chi (chinguyen@harveylawcorporation.com) with the following information:

Resume with your ID photo.

– Cover letter mentioning:

  • How you learnt about our job offer;
  • Your gross salary expectations in VND/month;
  • Your availability to start working if you are hired;

– Please combine your resume and cover letter in a unique file (Word or PDF) and name the file with your full name.

Thank you for your interest in our law firm.

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